Employment
JOIN OUR TEAM!
Are you interested in Serving people and helping people to serve?
JOIN OUR MISSION
School Office Manager at Amazing Grace Academy
Are you called to nurture the hearts and minds of the next generation through Classical Christian education? Do you possess an unwavering love for children and a vision for building a growing, thriving school community? Amazing Grace Academy is seeking a dedicated and dynamic School Office Manager to be the operational heart of our campus, serving students from Preschool through 12th grade, and a vital partner in our educational mission.
This is more than an office job; it's an opportunity to leverage your organizational gifts to support an education model that cultivates wisdom, virtue, and beauty. Our mission is connecting students to timeless truth while growing in virtue to serve others. If you are passionate about fostering an environment where students flourish, we invite you to apply.
Why You'll Love This Role
- Impact: Directly contribute to a noble mission by ensuring the smooth operation of our school, allowing faculty to focus on teaching.
- Community: Become an integral part of a close-knit, faith-based community of students, families, and dedicated staff.
- Growth: Play a key role in implementing systems and processes that support the exciting, planned expansion of our school.
Core Operational Responsibilities
As the central hub of our school office, your efficiency and proactive nature will touch every facet of campus life.
Students & Enrollment Management (Preschool - 12th Grade Focus)
- Manage the full enrollment cycle (new and re-enrollment) via CCB/Gradelink information systems.
- Serve as Registrar: administer report cards, maintain cumulative records/transcripts, and track course credits for graduation (12th grade).
- Oversee student information, medical records (immunizations, allergy lists), and yearly state reporting.
Financial & Program Oversight
- Coordinate with the church accountant and notify families regarding monthly tuition invoicing and balances.
- Supervise the School Office administration of After School Care and the EZLUNCH Program.
Safety, Licensing, & Compliance
- Ensure rigorous Emergency Preparedness (maintaining supplies, coordinating monthly fire drills, and safety protocols).
- Compile and maintain all necessary documentation for State/Local Licensing (Daycare/Preschool, CPR staff certifications, fire/health inspections, planning & zoning permits, RISE staff training).
Staff & Faculty Support
- Orchestrate new employee onboarding and maintain complete employee files (CPR, time-off requests).
- Collect and submit hourly paid staff timecards to Payroll.
Communication & Event Coordination
- Serve as the primary communication liaison between the school and families.
- Schedule and coordinate major campus events, including Parent Teacher Conferences, Exordiums, and Parent Training Nights/Orientation.
- Manage the ordering of teacher supplies and maintain the school calendar/field trip coordination.
ESSENTIAL QUALIFICATIONS
- A deep and demonstrated love for children and their holistic development.
- Agreement with the school's Statement of Faith and commitment to the Classical Christian education model.
- Proven administrative and organizational excellence with exceptional attention to detail.
- Basic computer literacy is required, and full training will be provided for our student information systems (Gradelink, CCB) and internal platforms.
- Excellent written and verbal communication skills.
To apply, please submit your resume and a cover letter detailing your vision for supporting a growing Classical Christian school to Christian Ott.
Amazing Grace Academy is an Equal opportunity employer and therefore does not discriminate against any person because of race, color, national origin, or disability when hiring.